Payroll Outsourcing

Our service approach

We are partners with our clients, integrating the expertise of our specialized team, robust and cutting-edge technological tools, and strong knowledge in labor, social security, and parafiscal matters, tax regulations, processes, and internal control.

We rely on a service methodology that allows us, from the outset and together with our client, to plan, understand, build, and execute an alternate process that ensures the effectiveness of the service transition and recurrence for the company and its employees. We are willing to continuously review the project's progress and adjust to the company's needs.

We provide a self-management tool, where employees can access online, on their mobile phones, tablets, or PCs, pay stubs, employment certificates, income and withholding certificates, vacation records, severance certificates, and self-manage vacation requests and absenteeism notifications.

Payroll processing and Electronic Payroll

The recurring payroll services, according to the company's payment periods, include:

• Analysis and processing of payroll and social security novelties

• Payroll calculation per periods

• Payroll calculation for foreign employees

• Confidential payroll calculation

• Monthly and semi-annual withholding tax calculation

• Generation of flat files for payments

• Social security

• Electronic payroll (DIAN enablement and information operator, transmission, and validation)

• Accounting integration with different accounting systems

• Calculation and consolidation of legally mandated social benefits

• Reports on voluntary contributions and AFC accounts payments

• Management support reports

• Conciliatory control of monthly payroll and electronic payroll accounting records

• Self-management portal

The annual and occasional payroll services include:

• Projected payroll calculations

• Settlement of severance pay and severance interest

• Confirmation in severance funds

• Monitoring employee tax relief requests

• Issuance of income and withholding tax certificates for tax purposes

• Preparation of exogenous information for DIAN

• Attention to inspection, oversight, and control entities of the National Government

• Support for statutory audit, comptrollerships, and external or internal audits

• Assistance with processes conducted by the Pension and Parafiscal Management Unit - UGPP

• Updating personal information of employees

Administrative Personnel Management

The activities we undertake as part of this service include:

• Assisting in the labor hiring process

• Confirmation of the entities to be affiliated with oversight and control entities, prior to affiliation

• Affiliation of the company and its employees to Comprehensive Social Security entities and Compensation Funds

• Registration of employees and their beneficiaries' affiliation with Social Security entities and Compensation Funds

• Coordinating, jointly with the company, the reporting of payroll novelties

• Updating employees' personal information

• Managing sick leave, maternity leave, and paternity leave claims with Health Insurance Providers (EPS) and Occupational Risk Administrators (ARL), including submission, follow-up, and reconciliation with accounting records

• Responding to and monitoring communications from social security entities

Payroll Consulting and Training

• We identify associated risks and improvement opportunities regarding current regulations through analysis of payroll processes, calculations, and practices, as well as statutory benefits, non-statutory benefits, withholding tax, and social security.

• We provide support for ongoing processes with the Pension and Parafiscal Management Unit (UGPP), focusing on validating your company's compensation policies and compliance with Colombian labor legislation.

• We offer practical training sessions backed by regulatory support in labor concepts related to payroll and social benefits calculation, social security, and withholding tax for labor payments.